Finance & Support Manager Vacancy at Oxfam Novib Jobs in Uganda & Rwanda July 2012
Oxfam, a confederation of 17 affiliated members is committed to ridding the world of poverty. We have a conviction that people are well capable of building a livelihood without poverty on their own, once given the chance to do so.
This is why we support local projects in developing countries, why we lobby governments and companies to take into account the interests of the poorest people, and why we campaign to involve men and women all over the world in our work. Oxfam works with partners to increase its impact on development issues.
Oxfam Novib, a member of Oxfam Confederation active in Uganda is looking for a:
Finance & Support Manager Uganda & Rwanda
Purpose of the position:
The Finance & Support Manager is responsible for the financial and administration management of the country office for Uganda and Rwanda. He/she ensures the compliance of financial and administrative procedures with the standards as set by Oxfam (Novib) and external donors. The Finance & Support manager reports to the Country Director in Uganda.
Main tasks
You report to and advise the Country Director on financial and administrative aspects of office management, as well as of financial management of (externally funded) programmes and projects.
You ensure the development and implementation of the financial and administrative and IT systems and procedures including control mechanisms, in compliance with those at head quarters (HQ), Oxfam and external donors.
You will ensure that relevant policies and procedures are accurately applied, regularly reviewed and kept up to date.
You keep the management information systems updated and prepare the field office input for the Balance Score Card (BSC).
You plan and monitor the budget for office running and (externally funded) programmes.
You coordinate the administrative organisation of the Country Office.
You liaise with your peers from other Oxfam affiliates in country to advise and implement CLT decisions on shared services and related SMS coordination and ensure cost efficiency.
You oversee the management of procurement and logistics functions to ensure full compliance with and application of the relevant Oxfam Novib and/or donor procurement procedures.
You ensure timely compliance with financial planning and budgeting, reporting and auditing requirements of Oxfam Novib and external donors and liaise with the Financial Officer, the relevant departments at HQ in The Hague and in- and external auditors to resolve any relevant issues.
You review and analyze Oxfam Novib’s Country Office’s compliance with all local laws (e.g. tax registration and labour laws) and all leases.
You ensure good record keeping of all contracts concluded by the Country Office.
You carry out (un)expected internal financial audits according to the accounting manual.
You are responsible for preparing budgets and all financial requirements for proposals submitted to external donors.
You are HR responsible for the support and administrative staff of the ON staff in the Field Office, which means that you manage the staff on a day to day to basis. This includes having work meetings, doing the yearly performance interviews, co-ordinating and advising on the recruitment and selection procedure for new staff, and team building.
You have:
a relevant (bachelor) degree in finance and administration;
5 years of relevant work experience in a senior financial management position within an international context;
extensive knowledge of financial and administrative systems;
at least 5 years experience in managing a multi-cultural team;
experience in procurement and logistics ;
Proven experience in systems design and set ups
You demonstrate strong team working competences.
proven experience in managing projects funded by international / external donors
excellent coaching skills to support own staff as well as local partners;
proven ability to communicate with a wide range of actors ( from local partners to local administration and tax officers);
Excellent communications skills in English.
Are you interested in these positions? Please send your CV with a covering letter (do not submit certificates) explaining how you meet the required competencies no later than 27th July 2012. Interested Ugandan Nationals should submit their applications in writing to: kampalajobs@oxfam.org.uk.
For more detailed information about Oxfam Novib please visit our website www.oxfamnovib.nl
Only short-listed candidates whose applications respond to the above criteria will be contacted for test and interview.
