Administrative/Stores Assistant Vacancy at Uganda AIDS Commission In Uganda 2012
Job Title: Administrative/Stores assistant
Reports to: Director Human Resource & Administration.
Salary scale: UAC4.
Duties and responsibilities
To manage the filing and storage of personnel files and other HR related correspondences.
To handle the administrative requirements for the repair and maintenance of office equipment.
To ensure all UAC property and equipment is labeled and an updated Fixed Assets register is maintained.
To prepare and disseminate routine correspondences to staff and officers as required.
To organize meetings and take minutes for the different meetings.
To receive and ensure proper custody of goods
To issue Goods Received Notes (CRN)
To issue items from the store against authorized requisitions and update all stock cards.
To carry out regular stock taking and raise stores requisition for replenishment.
A Bachelors Degree in Business Administration or Secretarial Studies or Office Management or any other related field
A Diploma in Stores Management is an added advantage
Three (3) years’ experience in a similar role
All applicants should possess the following skills
Good Interpersonal Relations – recognizing the “people” aspect of issues and the need for positive relationships, producing good results through interaction with others
Good Communication Skills
Strong organizational and planning skills
Personal Work Ethic – setting high standards for oneself, maintaining social, ethical, and organizational norms in job-related activities
Good Analytical Skills
Flexibility/Adaptability – readily adapting to changing requirements, maintaining effectiveness in varying circumstances
Team Skills – being able to work collaboratively with others in a participatory management environment
Self-Initiative – being able to take action, solve problems and resolve difficult situations independently
Proficiency in computer applications and databases
How to apply:
Please send your application letter, clearly labeled on the envelope with positions applied for attaching copies of your academic and professional certificates/ testimonials and your CV with a daytime contact and names of 3 referees to the address below:
THE Director General,Uganda AIDS Commission, Plot 1-3 Salim Bay Road, Ntinda. P.O. Box 10779, Kampala, UGANDA
The closing date for receiving applications is Friday 28th September 2012. Only shortlisted candidates will be contacted.