US Embassy Facilities Management Administrative Assistant Jobs In Kigali Rwanda 2013
Job Title:Facilities Management Administrative Assistant
Location: U.S. Embassy, Kigali
Closing Date: 31/12/2013 or until filled
Work Hours: 40 hours per week
Salary: *Not-Ordinary Resident (NOR): USD 39,994 to USD 58,733; (FP-07/01 – 14) Final step to be determined by Washington);
*US Citizen Ordinarily Residents (OR) RWF 5,964,917 to 10,140,361 (FSN-7, steps 1 to 14)
NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION AND MUST BE ABLE TO QUALIFY FOR A SECRET SECURITY CLEARANCE. APPLICANTS NOT CONTACTED WITHIN 30 DAYS SHOULD CONSIDER THEIR APPLICATION UNSUCCESSFUL. APPLICANTS INTERVIEWED WILL BE ADVISED OF THE RESULTS OF THE INTERVIEW.
The Embassy of the United States of America in Kigali is recruiting for the position of
Facilities Management Administrative Assistant.
BASIC FUNCTION OF POSITION
S/He will provide administrative assistance to the Facilities Manager / Facilities Management New Embassy Compound (NEC) and General Services (GSO) Housing Sections in support of procurement actions, tools and material inventory, scheduling of work orders and emergency repairs, follow-up on work orders with Americans to see if the work orders were completed properly, submission of progress reports, and other administrative actions as required. Specific responsibilities may vary depending on the interest and direction of the FM maintenance and repair efforts, current and future Facilities needs and plans. Must be able to obtain a secret level security clearance.
A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office.
QUALIFICATIONS
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item
Two years of technical training or post-secondary education in managerial operations such as administrative management, financial management, logistical operations, procurement, contracting, engineering, construction management, or a related field required. At least two years administrative experience in an office environment required Level IV written and spoken English required General knowledge of Department of State and other agency operations, organizational structure of U.S. Embassy, familiarity with local conditions, customs and practices, required. Strong interpersonal skills; ability to prioritize high volume of administrative tasks; ability to use a variety of computer software such as MS Word, MS Outlook, MS Excel and other database programs, possession of valid driver’s license, required. SELECTION PROCESSWhen equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizens EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
How to apply;
SUBMIT APPLICATION BY HAND TO:
Human Resources Office
American Embassy
HR Office
2657 Avenue de la Gendarmerie
Kigali, Rwanda
B.P. 28 Kigali
OR BY EMAIL TO:
KigaliHRRecruitment@state.gov
(Include in the subject line) FM Administrative Assistant, VA-34-12
Point of Contact
Ogi Krunic, HR Assistant, ext. 2588
Krunico@state.gov
Tel: +250- 596400.
CLOSING DATE FOR THIS POSITION: 01/02/2013 or until filled
An Equal Opportunity Employer The US Mission in Kigali provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.PLEASE SHARE WITH FAMILY MEMBERS
Appendix A
DEFINITIONS
1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways:
Spouse or same-sex domestic partner (as defined in 3 FAM 1610); Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian; Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support; Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support. 2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria: U.S. Citizen; and, EFM (see above) at least 18 years old; and, Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either: Resides at the sponsoring employee’s or uniformed service member’s post of assignment abroad or at an office of the American Institute in Taiwan; or Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment:
Is a U.S. citizen; and Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, office of the American Institute in Taiwan. Does not receive a Foreign Service or Civil Service annuity4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
Not an EFM; and, Not on the travel orders of the sponsoring employee; and, Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.
4. Not Ordinarily Resident (NOR) – An individual who:
Is not a citizen of the host country; and, Does not ordinarily reside (OR, see below) in the host country; and, Is not subject to host country employment and tax laws; and, Has a U.S. Social Security Number (SSN).NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
5. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:
Is locally resident; and, Has legal, permanent resident status within the host country; and, Is subject to host country employment and tax laws.EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).
Appendix B
If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title B. Position Grade C. Vacancy Announcement Number (if known) D. Dates Available for Work E. First, Middle, & Last Names as well as any other names used F. Current Address, Day, Evening, and Cell phone numbers G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) H. U.S. Social Security Number and/or Identification Number I. Eligibility to work in the country (Yes or No) J. Special Accommodations the Mission needs to provide (Yes or No; if yes, provide explanation) K. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type L. Days available to work M. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) N. U.S. Eligible Family Member and Veterans Hiring Preference O. Education P. License, Skills, Training, Membership, & Recognition Q. Language Skills R. Work Experience S. ReferencesDrafted: HR: OKrunic
Cleared: MGT: SSelbin
Approved: MGT: DOFulwiler
Distribution: All Agencies
